Payroll Outsourcing

As a warehouse and logistics manager, you are responsible for timely payroll processing otherwise you are at risk of breaking employment law and violating internal revenue regulations to file local, state, and federal taxes every quarter, which can result in costly assessments. Business owners have the unenviable task of making sure that their employees are paid, benefits deductions are appropriately allocated, and 401(k) allocations deposited in the correct retirement accounts. This time consuming, arduous task requires a great deal of attention to detail and knowledge of tax laws.

Typical payroll services provide the following service which help you run your business efficiently:
· Online resources that you can utilize to input employee information and hours worked
· Quarterly tax returns; make sure to ask about local tax filings as well as state and federal
· Flexibility to make last minute adjustments
· W-2 and 1099 filings
· Reduced paperwork
· Integration of the payroll and accounting system
· Secure transmission of payroll information
· Allocation of benefits and retirement funds to the correct accounts
· Knowledge of payroll laws

When looking for a payroll company, there are a few concepts to consider.
1. Research several companies and have each do a sample presentation
2. Find out if they use an encrypted and secure transmission system
3. Some payroll companies do not remember to process local or city taxes, so make sure that they can provide this service, otherwise you may find that you will owe back taxes at the end of the year
4. Online input capability
5. Get references

Typical charges will include a set up fee, per check fee, yearly W-2 filing and distribution, and some companies will charge a fee for the quarterly tax filings, but most do not. Outsourcing payroll can be a useful tool for warehouse companies since it will allow you to focus your energy on warehouse logistics, you will typically write one check rather than several, and you can outsource the task and paperwork involved in doing payroll.